EstateFlow guide

Show residents and committees exactly how EstateFlow works.

This view explains the real live workflow of the system in one place: resident sign-up and approval, MPESA submission, chairman verification, official receipt, reminders, and clean tenant archive history.

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Illustrated system map

See the whole estate collection journey in one visual flow.

Residents immediately see what they need to do. Chairmen immediately see how approval, verification, receipts, reminders, and tenant archive history fit together in the same system.

Resident sign-up and approval MPESA submission to official receipt Clean move-out archive for the same house
This is the shortest high-level explanation of the live system: who acts first, what gets verified, where the receipt appears, and how the estate keeps old tenant history without corrupting the next occupant record.
Simple enough for residents. Structured enough for committees.

Everyone follows one shared estate collection journey.

EstateFlow mirrors the real working flow of the system: resident registration, approval, MPESA submission, verification, official receipt, reminders, and clean tenant archive history when an occupant moves out.

For residents Register, submit, track

One simple path from account approval to receipt without chasing the estate office for updates.

For chairmen Approve, verify, follow up

One clean review path for approvals, MPESA verification, receipts, reminders, and reports.

For the house record Keep history clean

A tenant can move out, the archive stays intact, and the same house starts fresh for the next occupant.

1 Resident signs up

Account stays pending until approved.

2 Chairman approves

Only approved residents enter the live portal.

3 Resident submits MPESA proof

Amount, month, and message are captured clearly.

4 Chairman verifies

Payment moves from unverified to verified.

5 Receipt is issued

Resident sees the receipt and any chairman note.

6 House history stays accurate

Moved-out tenants are archived without mixing records.

Resident side

What residents need to do

Everything is designed to be clear even for someone who only wants to know one thing: has my payment been received and receipted properly?

1
Create account

Use house number, username, email, and password.

2
Wait for approval

The chairman or superadmin activates the account.

3
Submit payment proof

Paste the MPESA message and choose the payment month.

4
Watch the status

See whether the payment is unverified, verified, or still outstanding.

5
Use the receipt

Open, print, or email the official receipt again whenever needed.

Chairman side

What the chairman or committee handles

The committee gets a cleaner operational path too, so approvals, payment verification, and accountability all stay in one place.

1
Approve resident accounts

Control who enters the live estate payment portal.

2
Review payment evidence

Check the MPESA details, house, amount, and coverage month.

3
Verify and comment

Confirm the payment and add a note where clarity is needed.

4
Issue the receipt

The receipt is generated and can be re-sent later.

5
Run reminders and reports

Track outstanding houses, verified collections, and archive history.

No spreadsheet confusion when residents want to know whether a payment was actually received.
No manual receipt chasing when the committee needs a clean official trail.
No record mixing when one tenant leaves and another tenant later takes the same house.
Why this works well in an estate: residents get clarity, chairmen get accountability, and the house number stays stable even when the occupant changes over time.